Student Privacy Rights (FERPA)

Right of Access to Student Records

The Family Educational Rights and Privacy Act of 1974 (FERPA) grants eligible students the right of access to inspect or review their educational files, records, or data. If a student wishes to inspect his/her records, he/she should submit to the Office of the Registrar a written request that identifies the record(s) the student wishes to inspect. A school official will make arrangements for access and notify the student of the time and place where the records may be inspected. 

Except as listed below, information or records concerning individual students may not be released to any individual or agency without the student's written permission. Any request for such information received without such written notice will not be honored.

With the approval of the registrar and without the student's approval, educational records may be released to the following individuals or agencies under the following specific conditions:

  • Other school officials, including teachers, within Berklee whom the institution has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom Berklee has outsourced institutional services or functions, provided that the conditions listed in the the FERPA regulations are met.
  • Officials of another school where the student seeks enrollment or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student's enrollment or transfer, subject to regulations.
  • Authorized representatives of the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local educational authorities, such as a state post-secondary authority who is responsible for supervising the institution’s state-supported education programs. Disclosures under this provision may be made, subject to the regulations, in connection with an audit or evaluation of federal- or state-supported education programs, or for the enforcement of or compliance with federal legal requirements that relate to those programs. These entities may make further disclosures of personally identifiable information (PII) to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf.
  • In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. 
  • To organizations conducting studies for or on behalf of the school in order to (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction.
  • To accrediting organizations to carry out their accrediting functions.
  • To parents of an eligible student if the student is a dependent for IRS tax purposes. 
  • To comply with a judicial order or lawfully issued subpoena.
  • To appropriate officials in connection with a health or safety emergency. 

  • Information that Berklee has designated as “directory information.” 

  • To a victim of an alleged perpetrator of a crime of violence or a nonforcible sex offense, subject to the requirements. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. 

  • To the general public, the final results of a disciplinary proceeding, subject to the requirements, if the institution determines the student is an alleged perpetrator of a crime of violence or a nonforcible sex offense and the student has committed a violation of the institution’s rules 
or policies with respect to the allegation made against him/her. 
  • To parents of a student regarding the student’s violation of any federal, state, or local law, or of any rule or policy of the institution governing the use or possession of alcohol or a controlled substance if the institution determines the student committed a disciplinary violation and the student is under the age of 21.
  • To the Department of Homeland Security (DHS), formerly Immigration and Naturalization Services (INS), upon a specific request to Berklee to verify F-1 status of international students.

Unless an individual or agency can meet one of the aforementioned conditions, Berklee will not release a student's education records. However, the following directory data are considered by Berklee to be informational in nature and may be released without the student's permission, at the discretion of the institution: name, enrollment status, dean’s list status, graduation status and honors, semester level, program, major, minor, principal instrument, dates of attendance, Berklee mailbox number, Berklee email address, and hometown.

Students are advised to make copies of any important documents before submitting them to Berklee. In accordance with institution policy, the Office of the Registrar cannot return documents to students. These may include such documents as immunization records and high school diploma records.

Additional information on procedures or policies relating to the institution's compliance with FERPA can be obtained from the Office of the Registrar or on pages 55–57 in the Policy Handbook for Students.