Student Club and Organization Information
Starting a New Club
Congratulations: you've decided to start a new club or organization here at Berklee. We love new ideas and new initiatives at the Student Activities Center (SAC), and we want to help support you however we can.
First things first: When you are thinking about starting a club or organization, it’s important to reach out and make an appointment with the assistant director for student clubs and organizations. This professional staff member can answer any questions you have about the club application process, explain the steps you'll need to take to be officially recognized by the SAC, and help work with you on the various documents you'll submit for your club application.
Generally speaking, you'll need to gather and submit the following materials and information in order to start the process of establishing your new group:
- Contact firstname.lastname@example.org to receive the New Club Application form (this includes finding at least 10 Berklee students interested in joining this club as well as locating a faculty or staff member who has agreed to serve as your advisor).
- Draft a constitution and mission statement for your club (a sample is available to download below).
Submitted (and complete) applications will be reviewed and granted recognition on a rolling basis throughout the academic year. If you submit an application during the summer semester, it will be reviewed and you will be notified of your club's status by the start of classes in the fall.
Maintaining Active Clubs
Student clubs looking to maintain official recognition must meet the following minimum standards:
- Every registered student club and organization must annually register their group at the beginning of the fall semester by emailing email@example.com. Be sure to update us with any changes to your group or leader information. If your club has any changes in leadership between the fall and spring semesters, have the new leaders email firstname.lastname@example.org.
- Each club must have a clearly stated, lawful mission statement and constitution conducive to the best interests of the community and consistent with Berklee's policies. If there are any changes or edits to your club's constitution, submit an updated version of it to the assistant director for student clubs and organizations (via email@example.com) at the beginning of each academic year.
- If affiliated with a national organization, a Berklee club must include a letter of affiliation with their constitution. The affiliate may not be a for-profit entity.
- Each club must have a minimum of 10 Berklee student members. As your club grows and continues, a majority of its membership must remain Berklee students (though students from the ProArts Consortium can certainly be invited to join and attend).
- Each club must have an executive board with a president and at least one other executive officer of the club. Berklee students must hold all executive board positions, and a different person must hold each position.
- Each club must have an advisor who is a full-time faculty or professional staff member.
- Each club must have an adequate system of accounting for club funds (i.e., a treasurer).
- Clubs must comply with all Berklee policies and regulations pertaining to student clubs and be in good standing with the institution.
Additional Club Resources
All active and prospective/new clubs are required to maintain a constitution on file with the SAC. If you are an active club and do not currently have a constitution, you must complete this document and submit it to the SAC to be considered active. Clubs who are drafting their first constitution are generally encouraged to make sure to include the following details:
- A clearly stated, lawful purpose conducive to the best interests of the community and consistent with Berklee's policies. This mission statement will be the platform or foundation for your group, and crafting it carefully can help ensure that the club maintains its values and direction long after each generation of leaders graduates.
- Clearly outlined and detailed expectations for each leadership position within the club as well as for the club's advisor.
- A bylaw stating how additions or changes will be made to the constitution once it's written and approved of by the club's membership.
- A bylaw stating how new leaders will be chosen for the group (i.e., appointed by previous leadership, club election, etc.) in addition to a bylaw stating how and under what circumstances club leaders (and/or members, when appropriate) will be asked to step down or leave the group.
Should you need assistance creating and developing your constitution, please email firstname.lastname@example.org. A sample constitution is available in the Student Clubs Handbook.
Registered student clubs and organizations are able to reserve a limited selection of classrooms on campus for club use by emailing email@example.com. Note that the SAC does not have access to reserve ensemble rooms, practice facilities, or performance venues, so please do not send requests for these spaces through this office.
Clubs and organizations are also able to reserve tabling space at various locations around campus (i.e., 160 Massachusetts Avenue, 1140 Boylston Street, 7 Haviland Street, and so on). Clubs who are interested in reserving table space should contact firstname.lastname@example.org.
Note: clubs may be limited to a certain number of reservations per semester, depending on demand, and are not guaranteed any specific space or date in any room.
In accordance with both federal and state laws, Berklee conducts background checks on all faculty, staff, and students who may work directly with individuals under the age of 18. We do this to ensure the safety and wellbeing of not only our campus community members, but also of all our current (and future) partners and affiliates.
If you think your club has the potential to work with or in the presence of minors this coming academic year, have all members fill out and submit a completed CORI form to the SAC, along with a copy of a government-issued photo ID (e.g., a passport, driver's license, and so on).
The SAC is constantly working to spread the word about all the amazing activities, programs, and events that our student clubs are hosting throughout each semester. But we need your help to collect more details for these great events.
We've created a short survey to help us keep a history of all the student club programs that have happened this past fall, as well as for those to come in the future. Please take a moment to submit a post-event survey for each club event/program that your group sponsored or hosted each semester.