Accessibility in the classroom: Text

When working with text-based documents, sending them as a Word (.docx) file instead of a PDF is Ideal. Regardless of whether you provide them with a PDF or the document, we will show you a few steps to add some structure to your documen. This will make it easier for a screen reader to navigate.


First make sure you style the document properly in Microsoft Word. Use Headings to create structure, this will make it much easier to your students to progress through your documents. Remember to always use the table and list functions in Word's ribbon to create these structures instead of entering them in manually.

Alt Text

When using images in your document make sure to provide descriptive text, this will allow the screen reader to describe the image to your students. When using a PDF we recommend you use LibreOffice to add descriptive text.

Export PDFs in LibreOffice

When using a PDF open it in LibreOffice. (available online or in the CTMI lab.) to add your descriptive text and export the document as a PDF with Tags and Bookmarks enabled.

Full Check

Once you have created your PDF, you can perform a "Full Check" for accessibility using the Accessibility Tools pane in Adobe Acrobat Pro.