Important Policies and Procedures
These are the academic and student policies and procedures you need to know when registering for summer and fall 2019. Additional information can be found in the 2018–2019 Policy Handbook for Students or on berklee.edu.
It is your responsibility to be aware of and abide by the policies and regulations outlined here, as well as all other Berklee policies.
All students are assigned to a specific academic year catalog upon enrollment. This catalog provides a complete set of academic requirements required to graduate, which will not change despite any curricular changes that occur during a student’s years of study. Students who leave and return to Berklee after four or more years will automatically be assigned to the new catalog year that is in effect at the time of their return. If you have declared a major, your catalog year can be found in the top section of your degree audit.
You may opt to change to a more recent catalog year assignment if you prefer to graduate under a newer set of curricular requirements, but you may not change your catalog year assignment to an earlier catalog. You are encouraged, however, to meet with the chair of your major to discuss the applicability of past course work to your existing catalog assignment.
The Credit by Exam (CBX) option is available for many, but not all, majors and courses. Students seeking to obtain CBX for a course should first determine if CBX is an option for a particular course, obtain the information about completing the CBX, and then apply to the course chair. For more information regarding the limitations and conditions for testing out of courses, see page 23 in the Academic Policies section of the 2018–2019 Policy Handbook for Students.
Any necessary adding or dropping of courses due to obtaining CBX must be completed by the add/drop deadline: June 3 for the summer 2019 semester and September 13 for the fall 2019 semester.
The add/drop period occurs during the first five days of each semester. (For semesters that begin on a Tuesday, the add/drop period extends through the following Monday.) During this time, students may add or drop courses to their schedule through my.berklee.edu. After the add/drop deadline and no later than the end of the second week of classes, students may add a course only with the permission of the department chair and upon approval by the Office of the Registrar. Students are advised to check their schedule and charges on my.berklee.edu after adding or dropping courses.
Note: Entering students may not add/drop online. They must go in person to the academic department that manages the course by the add/drop deadline.
Any necessary adding or dropping of courses due to obtaining Credit by Exam must be completed by the add/drop deadline: June 3 for the summer 2019 semester and September 13 for the fall 2019 semester.
After the deadline to drop a course has passed, students may withdraw from a course by submitting a Withdrawal from Courses form (login required). A withdrawn course will remain on a transcript with a grade of “W” (Withdrawn) and is not eligible for a tuition refund or a replacement course.
Note: Withdrawn courses are considered attempted courses and, as such, may affect a student’s satisfactory academic progress. Withdrawn courses are not considered when calculating a student’s GPA. If you receive financial aid, scholarship, or veterans’ benefits, withdrawal from a course(s) may impact your eligibility. If you are an international student, withdrawal from a course(s) may jeopardize your F-1 Visa status.
The deadlines for withdrawing from a course are July 19 for summer 2019, and November 15 for fall 2019.
Note: withdrawing from the college and other refund information can be found at Withdrawals and Refunds.
Students may enroll in many courses for a second or subsequent time and the following rules will apply:
- Only the highest grade will be computed into the cumulative grade point average and concentrate cumulative grade point average.
- Only the highest grade in the repeated course will count as complete when calculating satisfactory academic progress, while all other attempts will be calculated as attempted credit.
- Only the highest grade in and credits for the repeated course may count toward satisfying any graduation requirements including the total credits required for graduation.
- The grades for all attempts will remain on a student’s transcript.
There are certain courses to which these rules do not apply. Some courses (such as ensembles, nonleveled private instruction, dance technique courses, independent study, special topic courses, and internships, among others) are designated as “repeatable for credit.” A grade earned in such a course cannot be replaced by a grade from a later retake of the course, and all attempted and earned credits in these courses will count as normal.
Certain majors may have additional limitations on which courses, or how many courses, may be retaken. For example, no required music production and engineering course, required electronic production and design course, and certain other music technology courses can be repeated without department approval. Students are advised to check with the appropriate department chair or program manager before repeating any course.
Students are not allowed to audit any course within the curriculum. All students must be properly registered for all courses they attend by the end of the add/drop period. After the add/drop period concludes, faculty will check their updated course rosters to identify any students attending their courses who are not fully registered and send them to the Office of the Registrar to resolve registration issues.
All students are required to declare a major field of study by their third semester credit standing. You have the option to declare a minor as well.
To stay on track for graduation, it is strongly advised that the declaration of major paperwork be submitted prior to your assigned online registration time during your second semester.
Follow this process to declare or change your major or minor.
English as a Second Language
All degree and diploma students for whom English is a second language and whose entering Berklee English assessment or TOEFL score places them in an ESL course are required to enroll in that course in their first semester. All degree and diploma students must continue to enroll in an ESL course in subsequent semesters until they attain proficiency, as defined as ready to enroll in LENG-111 Writing and Communication. No first-semester student is permitted to drop any required course without the written authorization of the course chair.
LENG-111 Writing and Communication
All degree students are required to enroll in LENG-111 Writing and Communication in their first semester, unless they have received appropriate transfer credit or are enrolled in an ESL course. All degree students who have received transfer credit for LENG-111 will be required to select another liberal arts course for their first semester.
The semester level is determined by the program of study (Bachelor of Music degree or Professional Diploma) and the total number of credits a student has earned. It is not determined by the number of semesters a student has been enrolled. The following is a chart of semester levels with credits earned.
|Semester||Credits Earned||Credits Earned|
|9 (dual majors)||96–107||120–134|
|10 (dual majors)||108+||135+|
Exceeding the maximum credit load will result in an extra credit fee.The fee is based on the number of credits over the maximum ($1,615 per credit).
The satisfactory academic progress (SAP) policy is intended to provide early identification of students requiring additional academic support and governs the eligibility of all students for enrollment and financial aid.
All students are required to consistently meet or exceed the following three SAP standards each semester:
- A cumulative grade point average (CumGPA) of 2.00
- A cumulative credit completion percentage (CumCCP) of 70 percent, calculated by cumulative credit hours completed divided by cumulative credit hours attempted
- The completion of graduation requirements within 150 percent of the published length of the degree or diploma program, e.g., complete the 120-credit degree program within 180 attempted credits
Failure to Meet SAP Standards
Students who fail to meet or exceed any one of the SAP standards for the first time will be placed on suspension warning. Students in suspension warning status are given one additional semester of enrollment and financial aid eligibility to meet SAP standards.
Failure to achieve SAP standards for a second time will result in academic suspension from the college and a loss of financial aid eligibility.
The college’s primary commitment is to full-time study and does not allow for the unrestricted enrollment of part-time students. All students are considered full time and charged the full-time diploma or degree tuition, unless a student meets certain criteria and is authorized to enroll part time by the college.
The maximum credit load within full-time tuition for each program is:
- Bachelor of Music degree program: 16 credits
- Professional Diploma program: 13 credits
Exceeding the maximum credit load will result in an extra credit fee. The fee is based on the number of credits over the maximum ($1,615 per credit).
Maximum Extra Credits per Term
Students may register for up to four extra credits each term and will be charged per credit for each extra credit. Diploma students may register for up to 17 credits, and degree students may register for up to 20 credits.
First-semester entering students and transfer students generally may not exceed the registration credit limit of their programs. Students wishing to register for more than four extra credits who have demonstrated high academic achievement and/or high musical proficiency should seek approval from the director of academic advising in the Academic Advising office or the major department chair.
To enroll in fewer than the full-time minimum of 12 credits per semester, students must request official part-time status by the posted deadline—the Friday before the start of classes for that semester—to be effective for the same semester. Part-time study is charged on a per-credit basis and is typically awarded only for medical reasons or in a student’s last semester. Also, students that receive financial aid and/or a scholarship who enroll in fewer than 12 credits may have their award affected.
- All students must be authorized for part-time status for the fall term. To request authorization, students must submit the Part-Time Status Request form by September 6, 2019.
Special Part-Time Status Procedure for the Summer Term Only
- Domestic students in their second term of enrollment (or higher) do not need to request authorization to study part time. Simply register for your courses, and you will be charged by the credit up to 11 credits for degree students and up to 10 credits for diploma students. A degree student will be charged the full-time rate once at 12 credits, but diploma students will be charged the full-time rate at 11 credits.
- International students must be authorized for part-time status for the summer term and need to submit the Part-Time Status Request form by May 24, 2019.
- Spring 2019 entering students may enroll part time during the summer by declaring it as their annual vacation.
For more information regarding full-time and part-time attendance, see page 10 in the Academic Policies section of the 2018–2019 Policy Handbook for Students. Specific information for international students can be found at Part-Time Enrollment (login required).